Factory worker job application letter template

Factories hire in rounds, announced on the notice board at the gate and on Việc Hot. The HR department takes in the files, and the team leader or workshop supervisor looks at the production stages and machines. They need to know quickly: what you can do from day one, whether you can handle night shifts and overtime, how far you live from the company, and whether you need the shuttle bus.

After the "To:" line (Kính gửi) and the position, the first sentence names the stage and the machine as the workshop calls them: "three years of single-needle sewing on Juki machines", "operating a plastic injection moulding machine". The second sentence covers shifts: day shift, night shift, rotating 12-hour shifts, weekend overtime. The third covers where you live and how you travel: how many kilometres from the company, whether you have a motorbike, whether you need the shuttle bus.

A sample paragraph from a garment worker moving closer to home:

Many factories hire people with no trade and train them on the job, so your letter only needs to answer: age, health, the shifts you can take and when you can start. If you have worked in farming, as a construction labourer or in sales, say so, because the team leader needs to know you are used to standing for long periods and doing manual work. If you hold an elementary vocational certificate in welding or electrics, give it with the year.

A handwritten letter is still the most common choice at factories: write on A4 paper in one ink colour with no corrections, with the national name and motto at the top in the format set by Decree 30/2020/ND-CP, the national name in capitals and the motto with hyphens. If your handwriting is not neat, fill in the template on this page, print it and sign it by hand. The file to bring contains:

1. 1
   Application letter

   One page, signed and dated.

2. 2
   Certified personal record form

   Have your signature certified at the ward or commune office; see the personal record form template.

3. 3
   Copies of your ID card and qualifications

   Certified copies; keep the originals at home: Article 17 of the Labour Code 2019 (Bộ luật Lao động 2019) prohibits employers from keeping original documents and from taking money as a guarantee of employment.

4. 4
   Health certificate and photos

   Still valid; 3x4 cm photos taken within the last six months.

• Writing "worker" without the production stage or the machines you have run.
• Not saying which shifts you can take, where you live or when you can start.
• Buying a pre-printed form, filling it in and getting the company name wrong; no date or signature.
• An expired health certificate; handing in original diplomas.

Submit in person at the gate or the HR department during the hours given in the notice. On Việc Hot, many factories take applications online first and then set a date for you to bring the paper file; attach your letter and state the shifts you can take.