LevelStaff
Employment typeFull-time
EducationUniversity
Headcount1 person
WorkplaceOn-site
GenderNo requirement
Application deadline: 23/11/2026 (25 days left)
Administrative Officer - Security Department
SalaryNegotiable
LocationHo Chi Minh City
Experience2 - 5 years
Application deadline23/11/2026
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Job description
- Responsible for managing administrative operations, including attendance tracking, security service documentation review, access control card issuance and management, and office supplies procurement.
- You will work closely with internal departments and security service providers to ensure accurate records, efficient administrative processes, and compliance with company policies and procedures.
- KEY RESPONSIBILITIES AND AUTHORITIES:
- 1. Attendance and Administrative Management:
- Monitor and maintain attendance records for Security personnel, ensuring accurate and timely attendance reporting.
- Consolidate attendance data, overtime records, and shift schedules for review and reporting.
- Review, verify, and prepare supporting documents for security service payment, including attendance summaries, overtime records, service reports, and other contractual documentation.
- Maintain attendance and payment records to support service performance monitoring, invoice verification, and internal audits.
- Maintain and update Security Department administrative records, documents, and databases.
- 2. Security Service Documentation Management:
- Review and verify documentation submitted by security service providers, including attendance records, staffing documents, training records, and other contractual documents.
- Monitor the completeness and validity of supporting documents to ensure compliance with contractual requirements and company procedures.
- Coordinate with security service providers to resolve documentation discrepancies and follow up on corrective actions when necessary.
- 3. Access Control Card Management:
- Manage the issuance, collection, replacement, and deactivation of access control cards in accordance with established procedures.
- Maintain accurate access card records and track card allocation, return, and status changes.
- Coordinate with relevant departments to process access card requests and ensure timely updates when employees join, transfer, or leave the company.
- 4. Office Supplies and Procurement:
- Manage office supplies and stationery inventory for the Security Department.
- Prepare and submit purchase requests in accordance with departmental needs, procurement procedures, and approved budgets.
- 5. Reporting and Cross-functional Coordination:
- Prepare periodic administrative reports and maintain organized records for internal review and audit purposes.
- Coordinate with HR, Finance, Procurement, IT, and security service providers on relevant administrative matters.
- Support the Security team in other administrative tasks and departmental activities as assigned by the line manager.
Requirements
- REQUIREMENTS:
- Education:
- Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field (or equivalent practical experience).
- Experience:
- 2–3 years of experience in administrative support, attendance management, document control, or a similar role.
- Experience in security service administration or vendor payment documentation is an advantage.
- Knowledge:
- Prior experience in a manufacturing, industrial, warehousing, or supply chain environment is preferred.
- Familiarity with outsourced security service operations and contract administration is an advantage.
- Functional Skills:
- Ability to work effectively with internal departments, security service providers, and other stakeholders to ensure accurate documentation and timely completion of administrative tasks.
- Other Abilities:
- High level of integrity, confidentiality, and accuracy.
Benefits for candidates
- Working Location: Tan Phu Trung IZ - Cu Chi. Shuttle bus from HCM, Binh Duong and Dong Nai
- Full salary for Social Insurance.
- PIV Insurance
- 13 month of salary
- Yearly promotion/increase salary.
- Shuttle bus and lunch provided.
Location and working hours
Work location
- Ho Chi Minh City: Xã Củ Chi
How to apply
Apply online by clicking Apply now below.
Application deadline
23/11/2026 (25 days left)
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